Type: Permanent / full-time
Location: Chippendale, Sydney
Reporting to: Chief of Staff
Salary: $110,000 inclusive of superannuation
Closing date: 5pm, 17 March 2026
About the Judith Neilson Foundation
The Judith Neilson Foundation is an Australian private philanthropic foundation investing in long term solutions that strengthen communities and address inequality. Our work spans Australia, Africa and global innovation. In Australia, we fund partnerships advancing equity for women and girls, while across Africa we support public health systems, inclusive economic growth and leadership. Through our global Innovation portfolio, we back bold ideas that enable systemic change. Founded by Judith Neilson, the Foundation supports long term, locally grounded solutions through trusted partnerships.
Role Description
This is a full-time role located in Sydney providing administrative and coordination support across the Foundation’s program portfolios. This is a hands on, detail driven role that combines grants administration with executive style coordination support to program teams. The role is responsible for ensuring priorities, travel, meetings, documentation and systems are proactively managed so the program teams can operate efficiently.
The role suits someone who enjoys keeping complex work organised behind the scenes and takes pride in ensuring teams are well prepared and supported.
Responsibilities
The Program Support Officer will support the program teams across core administrative and coordination functions, including:
- Managing portfolio inboxes and logging inbound enquiries.
- Coordinating calendars, meetings, and domestic and complex international travel arrangements.
- Maintaining opportunity trackers and contact records.
- Updating and managing data within the Foundation’s Grant Management System.
- Monitoring key deadlines and supporting program compliance processes.
- Assisting with grant setup and internal workflow coordination.
Key skills and attributes
- Strong organisational skills and ability to manage competing priorities across multiple stakeholders.
- Demonstrated experience working with databases, grant management systems or CRM platforms.
- Experience providing administrative or coordination support within a professional environment.
- Experience coordinating domestic and international travel and complex scheduling.
- High attention to detail and clear written communication skills.
- Professional, reliable and strong interpersonal skills.
Qualifications
- Any academic background will be considered, however, the right candidate will have a demonstrated track record of relevant experience.
- 3–5 years’ experience in administrative, coordination or grants support roles within a professional environment.
- Experience working with grant management systems, CRM platforms or structured databases.
Other information
- Must have full working rights in Australia.
- Occasional work outside standard business hours to support international travel and time zone differences.
How to apply
To apply, please provide your CV and a short cover letter (maximum 2 pages) via email to jobs@judithneilsonfoundation.org. Please outline why you are interested in representing the Judith Neilson Foundation and how your skills and experience align with this opportunity.
For more information about the Foundation and our work, please visit www.judithneilsonfoundation.org. If you have any questions after reviewing the website, you are welcome to contact us via jobs@judithneilsonfoundation.org
Applications close on 17 March 2026 at 5pm.